Municipal Grants Reporting Requirements

Posted on:
March 14, 2025

Reminder to Past Recipients

The Municipal Grants Policy specifies that grant recipients must submit a report to confirm that funds received were used for the intended purpose.

POST GRANT REPORTING
The Municipality shall require any recipient of grant funding (excluding scholarships) to confirm that funds received were used as described in the grant request by submitting a follow-up report.
Organizations who fail to complete requested reporting shall be ineligible for future funding until the conditions of funding are satisfied.
Specific reporting requirements will depend on the grant program and can be found in the appendices of this policy.

Please review the Municipal Grants Policy to verify the reporting requirements for your project. A summary is provided below for reference.

DEVELOPMENT FUND

Reporting
All recipients of development grant funding must submit a final report including financials to confirm that the funds were used as described in the grant application and to evaluate the success of the
event/program/project/activity. This report must be submitted to the municipality within sixty (60) days of the conclusion of the event/program/project/activity.

CAPITAL GRANT

Reporting
All recipients of capital grant funding must submit a final report including receipts to confirm that the funds were used as described in the grant application. This report must be submitted to the municipality within sixty (60) days of the conclusion of the capital work or following the completion of the capital purchase.

OPERATIONAL GRANT

Reporting
All recipients of operational grant funding must submit a final report including complete financials. Receipts may be requested to support the final report. This report must be submitted to the municipality within sixty (60) days of the conclusion of the organization’s year end.

RECREATION/PHYSICAL ACTIVITY AND TOURISM GRANTS

Reporting
Specific reporting requirements for the grant programs will be determined annually by the authorized staff member; however, they will normally include a final report and the submission of receipts/cancelled cheques/etc.